Sample monthly care report

This is what clients on the Running Costs Covered and Annual packages receive every month. Every figure below belongs to an invented shop.

Monthly care report · sample

System status for July 2026

A fictional shopOnline shop and booking systemRunning Costs CoveredRan normally all month

The system ran normally this month. There was one incident, caused by the hosting provider, which resolved itself within 13 minutes and required nothing from you. All three requests you sent were completed the same day you sent them. Three things are waiting on a decision from you, further down.

99.97%Of the month online
31/31Backups verified
9Security updates applied
3/3Requests completed
3h 12mAverage reply time
30 days fully online18th, 13 minutes down

What was done this month

Written as a checkable list with dates and times, not as “maintained as usual”.

  • 3 July

    Closed a hole in the image handling library

    A high severity vulnerability was published that allowed foreign files through the product image upload. I patched it the same day it was announced, and checked back through the logs to confirm nobody had used it against your site.

  • 9 July

    Fixed shipping being miscalculated above ten items

    You reported it at 20:14. Fixed and live at 22:03 the same night. The cause was a tiered rule that did not cover the band above ten. I added an automated test so it cannot come back.

  • 18 July

    13 minutes of downtime, caused by the hosting provider

    Monitoring alerted me at 02:41, I opened a ticket with the host immediately and service returned at 02:54. You were not woken and had nothing to do. This one is outside our control, but if it happens again next month I will bring you a costed proposal to move hosts.

  • 21 July

    Restored a backup for real

    Restored the night of the 20th to a test site kept separate from the live one, then compared product, order and member counts to confirm everything was there. It took 4 minutes 40 seconds. A backup you have never restored is not a backup yet.

  • 27 July

    Updated the promotion page as requested

    Changed the banner and the end date for the August promotion. That was the third change of the month, exactly the allowance in this package.

Waiting on your decision

I do not decide for you on anything that costs money or changes how the business runs. None of these three is urgent, but you should know about them.

  • Your call

    The product review plugin has not been updated in 14 months

    No vulnerability has been published for it, so this is not urgent. But an abandoned component is a debt waiting to be collected. There is a maintained alternative and the existing reviews can be migrated across. It takes around three hours, which is outside the retainer, so I quote it before doing anything rather than billing you afterwards.

  • Your call

    214 product images are larger than they need to be

    It costs the product list about a second and a half on mobile. I can compress them in one pass with no visible loss, but I need your say-so first, because it touches your original files.

  • Your call

    The domain expires on 14 March 2027

    Still a long way off and already covered by the package. I renew 60 days ahead and always tell you first. It is written here so you can see somebody is holding the date, rather than you having to hold it.

Costs this month

Everything is inside the monthly fee. If a month ever runs over, you get the number before any work happens.

DomainIncluded
Hosting and databaseIncluded
Automated payment slip checkingIncluded
Transactional emailIncluded
Anything else incurred this monthNone
Next month

If you approve the image work, I will do it in the first week. I will keep watching the hosting for another month, and if it drops again I will bring you a costed proposal to move. Otherwise the routine continues: backups, security updates and monitoring.

Ask me anything at any time — madarotsa@gmail.com or LINE Milkboyss

Want this for your own system every month?

This report is included in Running Costs Covered at $169/month and in the Annual package at $1,650/year.

See the care packages →See the security report sample