AI that reads your invoices and receipts, so nobody has to type them
Stop keying documents one at a time. The system reads them, pulls out the numbers, checks that the totals add up, and drops clean rows into your spreadsheet. Your team only looks at the few that seem off.
This is for you if any of this sounds familiar
Someone types receipts into a spreadsheet every day
It is the slowest job in the office and the easiest one to get wrong, because it is repetitive and dull. A system can take almost all of it off that person.
Month end close never balances the first time
One mistyped digit can cost a day of hunting. The system checks the numbers as documents come in, instead of three weeks later when nobody remembers the invoice.
Documents arrive from everywhere: email, chat apps, paper
All of it lands in one place. A photo taken on a phone is enough to get a document into the system.
You want reports, but the numbers only exist on paper
Once your documents are data, a report or a dashboard stops being a project of its own.
Three packages. Pick the one that matches what you actually need
These are full project prices, not starting points that grow later. If anything falls outside the scope, I tell you the number before I start on it.
- Reads one document type. Receipts, or tax invoices, or purchase orders.
- Pulls the main fields: vendor, date, document number, total, tax.
- Results go straight into Excel or Google Sheets, no copying by hand.
- Upload page where you can see exactly what the system read from each file.
- Full handover pack in English: user guide, technical notes, README and code comments, so your own developer can pick it up.
- Written contract in English covering scope, delivery dates and who owns the code.
- 60 days of support after handover, with replies inside the working hours I publish, counted in your time zone.
- No line by line item breakdown, and no intake from chat apps at this level.
- Everything in Extraction Pipeline.
- Reads up to three different document types.
- Breaks out every line item with quantity and unit price.
- Checks the arithmetic on each document and flags the ones that do not add up for a person to look at.
- Intake from a chat app or email. Staff photograph a document on their phone and send it in.
- Field mapping document in English, so your team can add new document types later without me.
- No direct connection into your accounting software at this level.
- Everything in Line Items and Validation.
- Pushes the data into your accounting system or back office, so nobody re-enters it.
- Approval step. A manager confirms a batch before anything is posted for real.
- Dashboard for spend and your largest vendors.
- Catches odd entries, like a duplicate payment or a total that suddenly jumps.
- Written walkthrough and a runbook in English that your team keeps, covering what to do when something looks wrong.
- 60 days of support after handover, including changes to the mapping as your documents change.
Not included in any package, and I am telling you before you pay
- Monthly AI usage. It is billed by the AI provider on your own account, not by me. I work the figure out from your real document volume and show it to you before you commit, so there is no surprise later.
- A 100% accuracy guarantee. No system does that honestly. So I build a review step for the documents the system is unsure about, instead of your team checking every single one.
- Handwriting. Printed and digital documents read very well. Handwritten fields are not accurate enough for me to promise anything, so I do not.
- Fully automatic account coding. The system can suggest a category, but someone in accounting should confirm it before it is posted.
- A company behind me. I work alone, there is no support rota and no security certification on the wall. If you need 24/7 cover or a signed enterprise SLA, I am not the right person for it.
How it works, from first message to launch
Send me 10 to 20 real documents
Real ones from your normal week, including the crumpled and badly photographed ones. Bad samples show me the hard cases before I quote.
You get a written scope
I run your samples through first, then tell you the accuracy I actually got, what it will cost and how long it takes. In English, in writing.
Build and test on your own documents
I test against a larger batch of yours and tune it until it is accurate enough to trust in daily use.
Handover
Source code, English user guide and technical docs, a written walkthrough for your team, and 60 days of support after that.
Questions people ask about this service
How accurate will it be on our documents?
I will not quote a number out of thin air. Send 10 to 20 of your real documents, I run them through and tell you what I actually got, field by field. If the result is not worth what you would pay, I will say so and tell you not to build it.
Our documents are confidential. Is this safe?
The system runs inside your own cloud account, so the data does not sit with me. If you want it, original files are deleted automatically once they have been read. Security work is my main line of work, so I build it that way by habit.
How do we know when it reads something wrong?
Every document gets a confidence score. Anything the system is unsure about, or where the totals do not match, is pushed into a review queue for a person. The clean, confident ones pass through. Your team checks the few that need it instead of all of them.
Does it handle full tax invoices?
Yes. It can pull the tax registration number, document number, net amount and tax as separate fields. I did real bookkeeping before I wrote software, so I know which fields an accounts team actually needs and which ones are decoration.
Can we add reports or a dashboard later?
Yes. Once the documents are data, reporting is the easy part. Connected Workflow already includes a spend dashboard, and anything beyond that is a small piece of extra work on top of what is already there.
Do we need to get on a call?
No. I work in writing, in English: written scope, written updates, written handover docs. I reply inside stated working hours and I tell you what they are in your time zone. If your team can only make decisions on live calls, I am probably not the right fit for you.
Often booked together
Send me 10 sample documents
I run them through and show you what came out, before you pay anything.
You get a written answer in 1 to 2 business days. No call needed.