Stock systems that deduct on their own, so you know what went missing
What the screen says matches what is on the shelf, because every receipt and every sale is deducted the moment it happens and stamped with who did it. Anything running low warns you before a customer asks. Every package has a fixed price, and you can try the real thing before deciding.
This is for you if any of this sounds familiar
The count never matches what you wrote down
A gap you cannot explain is money leaving quietly every month. The system records every movement with a name and a time, so you can go back and see when it happened, not just that it happened.
You buy by the box and sell by the piece, so nobody knows what is left
One product with two units is where spreadsheets break most often, and they break with nothing to warn you. The system converts on its own. Buy by the box or by the roll, sell by the piece or by the metre, and the balance still holds.
You find out it is out of stock when a customer asks for it
Set a reorder point per item and anything running low warns you while there is still time to order, instead of when someone is standing at the counter.
You have no idea how much cash is sitting in stock
Goods on a shelf are cash on hold. The system gives you the value of everything on hand and points at what has not moved in months and should be discounted out.
Three packages. Pick the one that matches what you actually need
These are full project prices, not starting points that grow later. If anything falls outside the scope, I tell you the number before I start on it.
- A product list with units, cost price and sale price
- Receive and issue stock, stamped with who and when
- Balances move instantly. Nobody adds up by hand
- Anything running low is flagged on the front screen
- Count the shelf and see the gap in units and money
- Scan barcodes with a phone camera. No scanner to buy
- Buy by the box or roll, sell by the piece or metre. Units convert themselves
- Bundles. Sell one kit and every part inside comes off
- Purchase orders and suppliers. Reorder from what is low
- Several locations, with transfers that balance both sides
- Average cost and margin per item. Staff never see cost
- Built around how your trade actually counts things
- FIFO costing with layered batches, for accounting-grade figures
- Multi-level recipes, showing how many more you could build
- Parts linked to the models they fit, searchable by model
- Quoted after I see the real workflow, not guessed at
How it works, from first message to launch
Try the real thing first
The demo on this page is free to use. Receive some stock, sell some out, then count the shelf and watch the gap appear. Nothing to fill in and nobody to talk to.
Tell me which package
The price is already fixed, so there is no quote to wait for. Send the product list you have now, your old spreadsheet is fine, and that is enough to start.
Pay and I start
You see it in progress rather than hearing nothing until the end, and your existing product data is loaded in ready to use.
Handed over inside your own account
The code and the hosting are in your name from day one. One training session with a recording, and 30 days of cover.
Questions people ask about this service
We already use Excel. Why pay for a system?
A spreadsheet works right up until a second person edits the same file, or one product has two units. Buy a box of 24 and sell singles, and the file is left holding a number nobody is sure about, boxes or pieces. It goes wrong with nothing to warn you. The system converts units on its own and records who touched what and when. Those are the two things a file cannot do.
We have thousands of products. Can it cope?
Yes. Tens of thousands is still normal. The part that needs care is search, not the count. You can find things by name, by code, or by scanning, and I load your existing list in before handover.
Will the staff be able to use it?
The staff screen has three buttons: receive, take out, and find. It is built to scan with a phone and be done. Reports and cost prices live on the owner side, which staff never see and never have to learn.
Is the price really fixed?
Yes. What each package includes is written out on this page, and there is a plain list of what is not included. Anything outside that list gets quoted before it happens, and you decide. Nothing is built first and billed afterwards.
Can it deduct stock when we sell at the counter?
Yes, immediately, if the sale goes through this system, from Starter upward. If you use somebody else's till software, it depends on whether that software allows outside access. I check at no charge and tell you before we start whether it is possible, rather than promising and discovering later.
Can I hand the cost figures straight to my accountant?
Pro works out cost on a moving average, which answers which items earn and which ones to drop, and that is enough to run the shop on. If your accountant needs FIFO with layered batches, that is a different size of job and it sits in Full Custom. I say so here rather than letting you find out at year end.
Can somebody else maintain it later?
Yes. The code is yours, inside your own account from day one, with documentation another developer can pick up. I do not lock clients in by hiding how it works.
Often booked together
Try the real thing first. No call needed.
The demo is free to use. Sell something out of stock, then count the shelf and see what the gap comes to.
If it suits you, send over the product list you already have. The price is fixed, so work can start straight away.